Talent Acquisition Admin Coordinator (all gender)

Make it happen

You...

• play a crucial role in supporting the talent acquisition team with various administrative tasks and processes
• ensure the smooth and efficient execution of recruitment activities, facilitating the hiring process, and assisting in creating a positive candidate experience
• are responsible for the managing of recruitment-related documentation, coordinating interviews, and maintaining a strong candidate pipeline
• are responsible for the Travel Coordination:
  • facilitating travel arrangements for out-of-town candidates invited for on-site interviews, which includes booking flights, accommodation, and transportation, while adhering to the company's travel policies and budget guidelines
• are responsible for the On-Site Interview Coordination:
  • working closely with hiring managers to schedule on-site interviews, ensuring availability of interviewers and meeting room arrangements
  • providing candidates with all necessary information, such as interview schedules, directions, and any pre-interview materials
• are responsible for the Candidate Liaison:
  • serving as the main point of contact for candidates during the interview process
  • addressing the inquiries of candidates promptly, ensuring a positive and professional candidate experience from the initial contact through the final decision-making stage
• are responsible for Interview Calendar Management:
  • maintaining an organized interview calendar to efficiently schedule candidate interviews
  • collaborating with hiring teams to avoid conflicts and ensure timely follow-ups after each interview
• are responsible for the communication:
  • keeping all stakeholders informed about interview schedules, updates, and any changes that may arise
  • communicating interview logistics and instructions to candidates with clarity and accuracy
• are responsible for the Applicant Tracking System (ATS) Maintenance:
  • utilizing the ATS to manage candidate information, interview schedules, and feedback
• are responsible for the Process Improvement:
  • continuously identifying opportunities to enhance the efficiency and effectiveness of the interview scheduling process
  • collaborating with the team to implement best practices and streamline procedures